Register of processing operations

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Overview of the recording of personal data

This overview states which personal data the courts (courts of justice, tribunals, Administrative High Court and the Board of Appeal for the Business Community) record and with which parties that data is shared.

More information on how the Dutch judiciary protects personal data can be found in the privacy statement of the Dutch judiciary.

The data protection officer of the Council for the Dutch judiciary is responsible for this overview. You can contact the data protection officer by email at functionarisgegevensbescherming@rechtspraak.nl.

 

 Criminal law

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in criminal law.

    Victims:

    • name
    • place of residence
    • postal address
    • language
    • municipality of registration
    • nationality
    • birth data
    • date/place of death
    • gender
    • Municipal Administration (GBA) number
    • capacity in the proceedings
    • case number
    • case data
    • case documents

    Injured parties: 

    • name
    • place of residence
    • postal address
    • contact details
    • gender
    • capacity in the proceedings
    • case number
    • case data
    • case documents

    Suspects, convicted persons: 

    • name
    • place of residence
    • postal address
    • language
    • municipality of registration
    • nationality
    • birth data
    • gender
    • criminal justice system (SKN) number
    • criminal justice system database (SKDB) number
    • Municipal Administration (GBA) number
    • capacity in the proceedings
    • case number
    • offence data
    • detention under criminal law
    • place of detention
    • judicial documentation
    • criminal law data
    • case data
    • case documents
    • for identification: photograph, biometric data (online identifier)

    Witnesses: 

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Legal representatives, lawyers or attorneys, legal advisers 

    • name and address
    • place of residence
    • postal address
    • contact details
    • birth data
    • death data
    • gender
    • lawyer status
    • start date of lawyer status
    • date of first swearing in as lawyer
    • professional party identifier
    • profession
    • office data
    • financial data
    • capacity in the proceedings
    • type of expertise
    • office data

    Parents, guardians: 

    • name and address
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts, interpreters:

    • name
    • place of residence
    • postal address
    • birth data
    • gender
    • partner data
    • titles
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • profession
    • type of expertise
    • office data

    Interested parties, involved parties, informants 

    • name
    • place of residence
    • postal address
    • contact details
    • nationality
    • birth data
    • gender
    • capacity in the proceedings
    • professional party identifier
    • profession
    • type of expertise
    • office data

    Judicial officers, court officials: 

    • name
    • gender
    • titles
    • profession

    Public prosecutor: 

    • name
    • gender
    • titles
    • birth data
    • capacity in the proceedings
    • work-related data
    • case number
  • ​Judicial officers and court officials have access to data for the administration and handling of the case.

    The examining magistrate has access to data for investigation purposes.

    The parties to the proceedings such as the Public Prosecution Department, lawyers, attorneys, suspects, victims, injured parties, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement. On the basis of the press guidelines (Dutch) the court may share a limited amount of data with registered journalists.

  • ​Under mutual assistance treaties, personal data may be transmitted to judicial authorities of countries outside the European Union.

 Administrative law

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in administrative law.

    Parties to proceedings:

    • name
    • postal address
    • place of residence
    • contact details
    • indication of secret address
    • native language
    • nationality
    • country of origin
    • birth data
    • gender
    • partner data
    • civil status
    • titles
    • Citizen Service Number (BSN)
    • Municipal Administration (GBA) number
    • alien registration number
    • capacity in the proceedings
    • case number
    • bank account number
    • case data

    Representative of administrative body:

    • contact details
    • capacity in the proceedings
    • name of administrative body

    Legal representative, lawyer or attorney, administrator:

    • name
    • postal address
    • contact details
    • titles
    • capacity in the proceedings
    • professional party identifier
    • office data
    • financial data
    • lawyer status
    • start date of lawyer status
    • date of first swearing in as lawyer
    • professional party identifier

    Parties under legal restraint or administration:

    • name and address
    • place of residence
    • birth data
    • death data
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • bank account number
    • financial data
    • name and address of notary
    • name and address of executor of will

    Witnesses:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts, interpreters:

    • name
    • postal address
    • contact details
    • titles
    • birth data
    • capacity in the proceedings
    • titles
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • profession
    • type of expertise
    • authority data
    • bank account number
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as interested parties, representatives of administrative bodies, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement. On the basis of the press guidelines (Dutch), the court may share a limited amount of data with registered journalists.

  • ​No personal data is transmitted abroad.

 Civil law

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in civil law.

    Plaintiffs and defendants:

    • name
    • place of residence
    • postal address
    • contact details
    • indication of secret address
    • birth data
    • municipality of registration
    • nationality
    • country of origin
    • death data
    • gender
    • titles
    • Citizen Service Number (BSN)
    • Municipal Administration (GBA) number
    • date of marriage/registered partnership
    • place of marriage/registered partnership
    • country of marriage/registered partnership
    • capacity in the proceedings
    • case number
    • number of children
    • bank account number
    • case data
    • case documents
    • financial data

    Children:

    • name and address
    • place of residence
    • child of / stepchild of
    • birth data
    • capacity in the proceedings

    Legal representatives, lawyers, attorneys:

    • name
    • contact details
    • birth data
    • death data
    • gender
    • titles
    • capacity in the proceedings
    • office data
    • financial data
    • Dutch Bar Association (NOvA) number
    • identity document number

    Witnesses, informants:

    • name
    • place of residence
    • contact details
    • nationality
    • birth data
    • titles
    • Citizen Service Number (BSN)
    • capacity in the proceedings; office data

    Experts:

    • name
    • postal address
    • contact details
    • birth data
    • gender
    • partner data
    • titles
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
  • ​Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as plaintiffs and defendants, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement.

  • ​No personal data is transmitted abroad.

 Immigration law

>Alles uitklappen
  • ​The Dutch judiciary records personal data of the following data subjects in immigration law.

    Foreign national:

    • name
    • place of residence
    • postal address
    • native language
    • municipality of registration
    • nationality
    • country of origin
    • birth data
    • gender
    • civil status
    • partner data
    • Citizen Service Number (BSN)
    • Municipal Administration (GBA) number
    • Key Register of Persons (BRP) number
    • alien registration number
    • name and address of parents
    • capacity in the proceedings
    • case number
    • case type
    • detention under criminal law
    • place of detention
    • case data
    • date of registration
    • date of decision
    • substantive decision, all case documents and data included in correspondence

    Immigration and Naturalisation Service (IND):

    • contact details
    • capacity in the proceedings
    • IND department
    • IND reference number

    Legal representative, lawyer or attorney:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • office data

    Witnesses:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts or interpreters:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement

    Judicial officers and court officials:

    • name
    • gender
    • titles
    • profession

    Public prosecutor:

    • name
    • gender
    • titles
    • birth data
    • capacity in the proceedings
    • work-related data
    • case number
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as interested parties, representatives of administrative bodies, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties, including the IND, if necessary for the execution of the judgement.

  • ​No personal data is transmitted abroad.

 Tax law

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in tax law.

    Parties to proceedings:

    • name
    • postal address
    • contact details
    • municipality of registration
    • birth data
    • gender
    • partner data
    • titles
    • Citizen Service Number (BSN)
    • Key Register of Persons (BRP) number
    • alien registration number
    • capacity in the proceedings
    • case number
    • bank account number
    • case data
    • case documents

    Representative of administrative body:

    • contact details
    • capacity in the proceedings
    • name of administrative body

    Legal representatives, lawyers, administrators or attorneys:

    • name
    • postal address
    • contact details
    • gender
    • titles
    • capacity in the proceedings
    • professional party identifier
    • office data
    • authority data
    • work-related data
    • case number
    • bank account number
    • financial data
    • case data
    • case documents
    • Dutch Bar Association (NOvA) number

    Parties under legal restraint or administration:

    • name
    • place of residence
    • birth data
    • death data
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • bank account number
    • financial data
    • name and address of notary
    • name and address of executor of will

    Witnesses:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts or interpreters:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as interested parties, representatives of administrative bodies, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement.

  • ​No personal data is transmitted abroad.

 Supervision

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in supervisory procedures (e.g. bankruptcy, receivership, administration and mentorship).

    Debtor, party in administration:

    • name
    • contact details
    • birth data
    • death data
    • gender
    • civil status
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • bank account number
    • financial data
    • medical data
    • case data
    • case documents
    • insolvency number
    • debt restructuring number

    Receiver, administrator, mentor:

    • name
    • postal address
    • contact details
    • gender
    • access or identification data (Chamber of Commerce number)
    • CBM National Quality Agency data
    • capacity in the proceedings
    • professional party identifier
    • office data
    • work-related data
    • case number
    • financial data
    • case data
    • case documents

    Director (of company declared bankrupt):

    • name
    • contact details
    • birth data
    • capacity in the proceedings
    • case data
    • list of bankrupt companies of which he/she is a director

    Parties under legal restraint or administration:

    • name
    • place of residence
    • birth data
    • death data
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • bank account number
    • financial data
    • name and address of notary
    • name and address of executor of will

    Experts:

    • name
    • postal address
    • contact details
    • birth data
    • gender
    • partner data
    • titles
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as debtors, parties under supervision, administrators, receivers, mentors, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement.

  • ​No personal data is actively transmitted abroad. Due to the partly public nature of the register in the supervisory area, the data in part of the records can be consulted from abroad.

 Mediation

>Alles uitklappen
  • The Dutch judiciary records personal data of the following data subjects in mediation proceedings. Data is processed for registration, progress tracking, correspondence and deadline monitoring.

    Parties to proceedings:

    • name
    • gender
    • date of birth
    • address, telephone number, mobile number
    • email address
    • case data

    Experts (lawyers):

    • name
    • address, telephone number, mobile number
    • email address

    Experts (mediators):

    • name
    • visiting address
    • postal address
    • telephone number, mobile number
    • fax number
    • email address
    • mediation data
    • areas of affinity

    Judicial officers and court officials:

    • name
    • email address
    • room number
    • telephone number
    • fax number
  • ​Parties to proceedings, lawyers, mediators, mediation officers.

  • ​No personal data is transmitted abroad.

 Administrative High Court

>Alles uitklappen
  • The Administrative High Court records personal data of the following data subjects.

    Interested parties:

    • name
    • postal address
    • contact details
    • municipality of registration
    • native language
    • nationality
    • country of origin
    • birth data
    • gender
    • partner data
    • titles
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • detention under criminal law
    • bank account number
    • case data
    • case documents

    Representative of administrative body:

    • contact details
    • capacity in the proceedings
    • professional party identifier
    • office data
    • authority data
    • work-related data
    • case number
    • name of administrative body

    Legal representatives, lawyers, administrators or attorneys:

    • name
    • postal address
    • contact details
    • gender
    • titles
    • capacity in the proceedings
    • professional party identifier
    • office data
    • authority data
    • work-related data
    • case number
    • bank account number
    • financial data
    • case data
    • case documents
    • Dutch Bar Association (NOvA) number

    Witnesses:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts or interpreters:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as interested parties, representatives of administrative bodies, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement.

  • ​No personal data is transmitted abroad.

 Board of Appeal for the Business Community

>Alles uitklappen
  • The Board of Appeal for the Business Community records personal data of the following data subjects.

    Interested parties:

    • name
    • postal address
    • contact details
    • birth data
    • gender
    • Citizen Service Number (BSN)
    • capacity in the proceedings
    • case number
    • detention under criminal law
    • bank account number
    • case data
    • case documents

    Representative of administrative body:

    • contact details
    • capacity in the proceedings
    • professional party identifier
    • office data
    • authority data
    • work-related data
    • case number
    • name of administrative body

    Legal representatives, lawyers or attorneys:

    • name
    • postal address
    • contact details
    • gender
    • titles
    • capacity in the proceedings
    • professional party identifier
    • office data
    • authority data
    • work-related data
    • case number
    • bank account number
    • financial data
    • case data
    • case documents
    • Dutch Bar Association (NOvA) number

    Witnesses:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings

    Experts or interpreters:

    • name
    • place of residence
    • postal address
    • contact details
    • capacity in the proceedings
    • professional party identifier
    • relevant professional registers
    • judicial area in which employable
    • membership of a trade organization
    • training
    • DSN code
    • type of expertise
    • office data
    • data on previous engagement
  • Judicial officers and court officials have access to data for the administration and handling of the case.

    Parties involved in the proceedings such as interested parties, representatives of administrative bodies, legal representatives, lawyers, attorneys, witnesses and experts exchange data in the context of the court case.

    The court may make the judgement available to third parties if necessary for the execution of the judgement.

  • ​No personal data is transmitted abroad.

 Registers

>Alles uitklappen
  • The courts process data in order to keep the registers listed below updated. This is a statutory obligation of the court.

    National roll of lawyers:

    • Lawyers: name and address details; correspondence address; contact details; date and place of birth; details about death; gender specification; status lawyer; start date status lawyer; date first sworn in; characteristic professional party; firm details; financial details.

    Central Insolvency Register:

    • Natural persons: name and address details; place of residence; correspondence address; date and place of birth; capacity in proceedings; case number; insolvency number; debt restructuring number.
    • Legal entities: name and address details; correspondence address; Chamber of Commerce number; capacity in proceedings; case number; insolvency number; liquidation reports.
    • Liquidator: name and address details; correspondence address; contact details; titles; capacity in proceedings.

    Register of prenuptial agreements:

    • Registered partners: name and address details; date marriage/registered partnership; marriage location; registration number; type of registration (prenuptial agreement or partnership agreement); the court where the prenuptial agreement or partnership agreement is registered and can be inspected; the date on which the request for registration was submitted; the date of entry in the matrimonial property register; prenuptial agreement or partnership agreement.

    Central Guardianship and Administration Register:

    • Data subjects: name and address details; date and place of birth; capacity in proceedings; case number; registration card number; publication date; reason for guardianship or administration; start date.
    • Guardian, administrator: name and address details; place of residence; correspondence address; titles; capacity in proceedings; case number.

    Successions register:

    • Deceased: date of birth, date of death, name, address, most recent place of residence;
    • Heirs: name and address details.
    • Civil-law notary: name and address details.

    Custody register:

    • Children placed in the custody: name and address details; date and place of birth; details of death; citizen service number; capacity in proceedings; case details; registration date; date of decision; characteristic; substantive decision.
    • Parents, guardianship agencies, guardians: name and address details; details of death; citizen service number; capacity in proceedings.
  • ​Judicial officers and court officials, lawyers, attorneys, interested parties.

  • ​No personal data is actively transmitted abroad. Due to the partly public nature of the registers, the data in part of the records can be consulted from abroad.

 Other recording of personal data

>Alles uitklappen
  • This register records data concerning the professions and secondary occupations of the members of the judicial authority entrusted with jurisdiction. Visitors can access the register at Rechtspraak.nl. The purpose of this register is to publish data concerning the professions and secondary occupations of the members of the judicial authority entrusted with jurisdiction.

    Data subjects and personal data

    Members of the judicial authority entrusted with jurisdiction: name, position, date of birth, secondary occupation(s).

    Recipients to whom data can be disclosed

    Visitors to Rechtspraak.nl.

    Transmission of data to countries outside the European Union

    No personal data is actively transmitted abroad. Due to the public nature of the register, the data can be consulted from abroad.

  • The Digital Docket provides the legal profession with a schedule of the cases to be heard at Rechtspraak.nl. 
    The purpose of the processing is to provide lawyers with electronic access to their own case data on the courts’ civil case dockets.

    Data subjects and personal data

    Parties and lawyers in civil cases: name, address/office address.

    Recipients to whom data can be disclosed

    Lawyers of parties in civil cases.

    Transmission of data to countries outside the European Union

    No personal data is actively transmitted abroad. Due to the public nature of the register, the data can be consulted from abroad.

    1. Selection procedure for trainee judicial officers

      Data is processed in a database system and the associated files to select applicants for appointment as trainee judicial officers. The purpose of the processing is to optimize the selection procedure.

      Data subjects and personal data

      Applicants: name, address, date of birth, place of birth, background, test results, references, opinions, recommendations.
      Members of selection committees: name, address, position.

      Recipients to whom data can be disclosed

      Members and secretaries of the selection committee, the Study Centre for the Administration of Justice (SSR), court presidents.

      Transmission of data to countries outside the European Union

      No personal data is transmitted abroad.

    2. Selection procedure for recruitment of members of the judicial authority

      Data is processed in a database system and the associated files to select applicants for appointment as judicial officers.

      Data subjects and personal data

      Applicants: name, address, date of birth, place of birth, background, test results, references, opinions, recommendations.
      Members of the selection committee: name, address, position.

      Recipients to whom data can be disclosed

      Members and secretaries of the selection committee, court presidents.

      Transmission of data to countries outside the European Union

      No personal data is transmitted abroad.

    3. Procedures for recommendation for appointment of members of a board of a court

      Data is processed in a database system and the associated files to select applicants for appointment or reappointment as chairmen/members of a board of a court. The purpose of the processing is to optimize the selection procedure for the members of boards of courts.

      Data subjects and personal data

      Applicants/candidates: name, address, date of birth, place of birth, background, test results, references, opinions, recommendation.
      Members of selection committees: name, address, position.

      Recipients to whom data can be disclosed

      Members of the Council, the office employees concerned, court presidents, advisory committee, Minister of Justice.

      Transmission of data to countries outside the European Union

      No personal data is transmitted abroad.
  • The mail registration system and the associated mail archive processes data relating to correspondence that is not conducted as part of judicial proceedings or financial of personnel administration.
    The purpose of the processing is to record and store incoming and outgoing mail for optimum operations and compliance with the Public Records Act.

    Data subjects and personal data

    Senders and recipients of the correspondence: name, address and all data included in the correspondence.
    Employees: name, position.

    Recipients to whom data can be disclosed

    Officers handling the mail item.

    Transmission of data to countries outside the European Union

    No personal data is transmitted from this system to locations outside the Netherlands. Correspondence may of course be sent abroad.

  • ​The public areas of the Dutch judiciary are under video surveillance. The images are deleted no later than 120 hours after the recordings have been made or observed incidents have been dealt with. The purpose of the processing is to monitor and protect persons and property in the public areas of the court building.

    Data subjects and personal data

    Date-stamped recordings of visitors to the court building and employees of the services based there who are in a public area.

    Recipients to whom data can be disclosed

    Security officers, the security coordinator and investigating officers if a criminal offence is suspected.

    Transmission of data to countries outside the European Union

    No personal data is transmitted to countries outside the European Union.